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1. Admission of exhibitors.
2. Articles admitted for the exhibition.
3. Entry applications for the exhibition.
4. Allocation of stands.
5. Sub-hiring and collective stands.
6. Indirect participation.
7. Subrent of the stand.
8. Cost of the participation in the exhibition.
9. Financial terms.
10. Work at the exhibition.
11. Exhibitor's advertising activity.
12. Fashion shows and sound broadcasts.
13. Electrical and fire safety.
14. Liabilities of parties.
15. Inspection and acceptance of the stand.
The Organizer stipulates the following conditions for participation in its exhibitions:
1. Admission of exhibitors.
1.1 The following are admitted as exhibitors: foreign companies which produce by way of manufacturing the articles listed under paragraph 2 as well as official dealers, authorized distributors, representations of foreign companies in Russia, agents and trade companies operating this group of articles, except for the legal entities having debts on participation in the previous exhibitions. Admission of exhibitors for participation is decided at the discretion of the Organizer.
1.2 Official dealers, authorized distributors and agents are allowed to hire stands only if they act on behalf of the manufacturer of the exhibited goods and/or the manufacturer also acts as the owner of the stand.
2. Articles admitted for the exhibition.
2.1 The goods represented at the exhibition should completely correspond to subjects of the exhibition. The organizer of an exhibition has the right to give up in presenting exhibits inappropriate to subjects of an exhibition. The exhibitor has the right to expose only own production. The exhibiting of production of other companies is possible if it is necessary for display of own production. Also it concerns about elements of scenery of the stand (flowers, audio and video engineering etc.)
3. Entry applications for the exhibition.
3.1 Registration is always made with the forms provided by the Organizer.
3.2 When getting registered, the Exhibitor is entitled to choose any stand from the available ones at the moment. The fact that a certain stand has been rented during one or more previous exhibitions does not confer the right on a repeated allocation of such a stand.
3.4 If the contract is signed by a third party (for example, by a representative), then this party causes all contractual liabilities together with the company on behalf of which the contract has been drawn up as a joint and several debtor.
4. Allocation of stands.
4.1 After the Organizer has allocated the stand, the Exhibitor will obtain the signed contract confirming the stand rent.
4.2 In case of compelling circumstances the Organizer reserves the right to change the location, to allocate another stand or to alter the form of the stand. Thus the Organizer undertakes to inform an Exhibitor on change of a site and form of the stand.
4.3 The Organizer reserves the right to alter the layout in general. Claims of any nature arising from such situations or in connection with locating the stand are not to be accepted.
4.4 Rent and location of the stands are valid only for the exhibition relating to the contract confirming the stand rent.
5. Sub-hiring and collective stands.
5.1 The official permission of the Organizer is also required when another company is taken onto the stand in the form of a collective stand. In this case all fellow exhibitors must complete in a proper manner the application and catalogue forms and pay the registration fee.
5.2 Upon the request of the company - participant of the collective stand the information about it can be entered into the catalogue separately. In this case company fills in the form of the application for the catalogue and pays a registration payment.
6.Indirect participation.
6.1 The indirect participation gives the company an opportunity to present the information on the activity to the catalogue of an exhibition or, as coordinated with the Organizer, to expose production on the stand of firm of the partner. In this case company fills in the application form for the catalogue and pays a registration fee
6.2 At autocratic display of the goods of other firms not registered by the Organizer and which have not signed the contract on participation in an exhibition, the Exhibitor pays to the Organizer the penalty at a rate of up to 10 % of the sum of the contract on the basis of the appropriate act.
7. Subrent of the stand.
7.1 The exhibitor has no the right to give the stand, rented by him to the third party, both partially, and completely, as for a payment, and free-of-charge
8. Cost of the participation in the exhibition.
8.1 The cost of the participation in the exhibition includes:
- Cost of equipped (non-equipped) exhibition space;
- Registration fee;
8.2 Cost of the exhibition space is determined on the basis of cost calculation for 1 sq. m and, regardless of the number of the exhibition days is applied to the entire duration of the exhibition. Each incomplete square meter is to be considered as a complete one, and the space is to be regarded a rectangle, regardless of protrusions, columns, pillars, etc. Any claims associated with the dimensions of the stand area shall be directly submitted to the Organizer during the exhibition in order to provide immediate check-up. Any claims submitted after the exhibition closing-up do not subject to consideration.
The cost of the equipment exhibition space includes:
stand made of standard structures;
assembly and disassembly works;
standard set of furniture (depending on stand size);
general safety arrangements in the pavilion;
power supply including installation and usage;
cleaning of walkways in the exhibition pavilions;
permission for free delivery and removal of exhibits.
Cost of non-equipped exhibition space includes services described in items 4-7.
8.3 Cost of registration fee shall be applied to all the duration of the exhibition regardless of the number of the exhibition days, it includes:
supply with invitation cards to the exhibition (the amount of them is to be stipulated additionally);
entering information about the company into the official catalogue of the exhibition as well as into the pavilion list of the exhibition (number of the stand and name of the company);
supply with the needed number of badges for the exhibitors (depending on the dimensions of the stands).
9. Financial terms.
9.1 With the copy of the contract confirming the hire of the stand, the exhibitor receives an invoice for the hire of the stand and later on, if necessary, further invoices for additional services ordered.
9.2 For failure to pay the contract in accordance with the schedule indicated in the contract as well as for delay in payment for additional services the Exhibitor shall pay the penalty amounting to 0.1% of the contractual sum for each day of the delinquency.
9.3 Delay in payment for additional services by the Exhibitor may increase up to 100% the sum of additional services and/or their incomplete execution by the Organizer.
9.4 Any objection concerning invoices for hiring of stands shall be drawn up in written form and received by the Organizer within 7 days upon receiving the invoice by the Organizer. If the stand hire is to be effected directly before the exhibition, then the objection should be drawn-up in such a way that the Organizer would receive it at the latest 1 day before the opening of the exhibition. No objections are acceptable later. The Exhibitors, who have not paid 100% of the stand hire invoice by the corresponding date or have paid it only partly, shall be unambiguously deprived of any rights for protestation.
9.5 If before opening the exhibition the Exhibitor is confronted with a petition in bankruptcy or if due to his financial position he has to submitted a declaration of moratorium in payments, on legal advice to the debtor or court proceedings on composition with creditors, then the Organizer should be advised immediately. The Organizer is entitled not to admit the Exhibitor for the exhibition and dispose of the already reserved and allocated stand otherwise. The same is applicable to item 3 of these terms.
10. Work at the exhibition.
10.1 In working hours of an exhibition the representatives of an Exhibitor are obliged constantly to be on the stand.
10.2 All types of lotteries, drawing lots or prize contests shall be carried out only in compliance with the legislation and by written permission of the Organizer.
10.3 The retail sale of exhibits to the private persons is forbidden. In that case, when the Organizer will spend exhibition - fair providing direct sale of exhibits to the visitors, the order of organization of retail sale at an exhibition is adjusted by the current legislation of Russian Federation, including Decision of Government of Russian Federation № 745 from 30.07.1993 (in edition of the Decision № 1028 dated 23.10.1995). In this case Exhibitor undertakes to observe Rules of retail trade in Moscow.
10.4 Showing exhibits or activities of the company leading to blocking-up the walkways or preventing activities of other exhibitors shall be stopped at any moment at the Organizer's discretion.
10.5 The Organizer undertakes to provide round-the-clock security personnel during assembly, disassembly and the exhibition period. During the exhibition working hours the Organizer is himself responsible for safety of the exhibits. Statements of losses at the exhibition shall be accepted by the Organizer during the working day since the instant of finding a loss only in written form in two copies. The best way to provide better safety on the stand is to order individual security personnel from the Organizer, particularly for the night-time. It is forbidden to keep in the exhibition hall the Exhibitor's own security personnel non-authorized by the Organizer for the night period.
10.6 The Organizer undertakes to keep cleanness in the walkways. The Exhibitor is bound to keep the exhibits clean and orderly.
10.7 All the exhibits shall rest on their places until the complete closedown of the exhibition. If the exposition of a given firm has been dismantled prior to the exhibition closedown, it may result in the Organizer's refusal to admit this company as a participant of one of the following exhibitions.
10.8 The exhibits should be removed from the exhibition grounds by the term indicated in the Exhibitor's Manual. In case the Exhibitor has not removed his exposition by the time stipulated, the Organizer reserves the right to arrange removal of the Exhibitor's goods at his cost, to put them for limited storage or to get them disposed otherwise without bearing any responsibility for these goods.
10.9 The Exhibitor is liable for any damage caused to the building, stand equipment and other facilities he makes use of.
10.10 The Exhibitor does not have the right to put varnishes, paints, adhesives and other coatings onto the floor, columns and other pieces of stand equipment.
11. Exhibitor's advertising activity.
11.1 Exhibitors may implement their advertising activities only within the limits of their stands. Any advertising activity of Exhibitors, third persons by agreement, companies or persons outside the limits of the Exhibitor's stand in the walkways of the exhibition hall, at the entrances/exits or directly at the access to the exhibition hall is forbidden. This includes distribution of leaflets and booklets, boards, posters as well as other types of advertising activities. The exhibitors are not allowed anywise advertising of organizations positioned outside the limits of the exhibition complex.
11.2 It is not allowed to make use of advertising media, which do not comply, with corresponding regulations of electric and fire safety. In case of using visual, movable and acoustic advertising media, a written permission by the Organizer is needed.
11.3 Distribution of samples, souvenirs, catalogues and other sales with a view to advertising is allowed solely on the stand space of the Exhibitor. Distribution of produce preventing activities of neighboring companies is prohibited.
12. Fashion shows and sounds broadcasts.
12.1 The Organizer shall approve installation of music systems in the stand. The application shall be submitted at least 3 weeks before opening the exhibition. A written permission will be issued on the condition that work in neighboring stands and public conversation in the walkways is not disturbed.
Fashion shows featuring stage and/or catwalk structures are allowed only within the limits of stands. Walkways are not allowed to be used as a spectator and audience area.
12. 2 Playback of video materials shall be also approved.
12. 3 If these conditions are not taken into consideration, then the power supply to the stand may be cut off with no regard to the failure of the stand lighting this would entail. The Exhibitor is not entitled to claim for damages, direct or indirect, caused by the interruption of power supply.
13. Electric and fire safety.
13.1 All wires on the exhibits or their fixtures shall comply with the generally accepted standards and be checked up by the fire inspection. The exposed electric equipment should have a covering document with a stamp of the organization, which checked it up and permitted its exhibiting.
13.2 The Exhibitor must strictly observe all precautions concerning fire safety. Stand decor may not be made of fabrics apt to take fire, electric equipment should be checked up by the local fire inspection. Smocking close to exhibits is prohibited. The number of visitors around electric exhibits shall be restricted, it is forbidden to block up walkways and fire escapes with exhibits. It is prohibited to decorate the stand with paper, dried leaves, and flammable fabrics. It is forbidden to keep booklets and catalogues between the stand panels and exhibits.
14. Liabilities of the parties.
14.1 During the period of hiring the exhibition space the Exhibitor undertakes to avoid causing damage to the exhibition Organizers, sponsors, exhibition complex and city where the exhibition is held as well as to indemnify losses associated with material damage, additional expenditures and possible litigation costs.
14.2 The Exhibitor undertakes to pay the Organizer all costs due to the damage caused to the premises, facilities or somebody from the Organizer's personnel.
14.3 The Organizer undertakes to insure an exhibition's pavilion against a fire, gulf, acts of nature.
15. Inspection and acceptance of the stand.
15.1 Inspection and acceptance of the stand shall be executed the Exhibitor's person in charge as per the previously approved arrangement. In accordance with the result of it, an Inspection and Acceptance Certificate for the Exhibition Space Equipment shall be signed. Upon closing-up the exhibition, a representative of the Organizer together with the Exhibitor's person in charge shall check integrity of the stand equipment.
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